Workflow Behaviors & State Transitions

This reference details the lifecycle transitions, stage rules, and notification triggers governing approvals across OrviQ.

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State Transition Models

1. Governed Decision Pipeline

[Draft] -> [Submit for Approval] -> [Maker-Checker Review] -> [Approved (Final State)]
                                                         \-> [Rejected / Returned to Maker]

2. Multi-Stage Approval Chains

For high-impact decisions (such as Policy Publication or Risk Exceptions over severity thresholds):

1. Stage 1 (Domain Reviewer): Technical review by a Compliance or Risk Specialist.
2. Stage 2 (Approving Authority): Formal approval by Head of Compliance or CISO.
3. Stage 3 (Committee / Executive): Optional committee sign-off.

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Notification Triggers

• Submission Created: Generates an immediate workbench task and email notice for designated Stage 1 reviewers.
• Stage Completed: Advances to the next stage and alerts next-tier approvers.
• Revision Requested: Returns the item to the submitter with reviewer comments.
• Decision Finalized: Stamped in the immutable audit trail and alerts all linked stakeholders.